Nahant
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Welcome to the Town Clerk's Office

Town Clerk

A Reminder |
Please license your dog or dogs if you have not already done so.  If you need more information, please check with Peggy Barile at (781) 581-0018 or email mbarile@nahant.org

The Town Clerk acts as the town's chief election official, recorder, officer, registrar of vital statistics, public records officer and licensing officer.

The Clerk works closely with the Board of Registrars to oversee polling places and the general conduct of all elections. The Clerk also maintains records of adopted municipal code, by-laws, oaths of office, resignations and appointments.

The Town Clerk issues' state licenses and permits such as marriage and dog licenses etc.

The Clerk's office responds to the inquires from the public and servers as a central information point for the Town.

It is the mission of the Town Clerk to be a primary provider of information and quality services to the community and to work cooperatively and in coordination with the varied departments and groups while performing a myriad of tasks to achieve established goals and comply with state and local statutes.

List Town Clerk and Elections Chief
  Contact

Phone
E-mail
Margaret R. Barile
Notary Public | Justice of the Peace
(781) 581-0018
mbarile@nahant.org
  Town Clerk

Visit Clerk's Webpage Here

  Elections Chief Visit Elections Chief Webpage Here
List Nahant Town Hall
 

Monday - Thursday
Friday

8 AM to 4 PM
8 AM to 12:30 PM

Town of Nahant Public Records Request

Records Access Officer | Email Business Address Business Phone
Margaret Barile
Town Clerk
Nahant General Government
334 Nahant Road Nahant MA 01908 (781) 581-0018
Paul Manley
Police Lieutenant
Nahant Police
198 Nahant Road Nahant MA 01908 (781) 581-1213
Michael Feinberg
Fire Chief
Nahant Fire
67 Flash Road Nahant MA 01908 (781) 581-0079
Chris Katsos
School Admin. Assistant
Nahant Education
290 Castle Road
Nahant MA 01908
(781) 581-1600
x302

Our Online Public Records Request Form
Make A Public Records Request Here

Further Resources
An overview of the new provisions of Chapter 121

Records Access Officers
Agencies and municipalities are required to designate 1 or more Records Access Officer (RAO).

The contact information for the RAO must be posted conspicuously, including on the agency's or municipality's website, if available. 
The RAO has a duty to:

  • Coordinate the agency's or municipality's response to requests for access to public records;
  • Assist individuals seeking public records in identifying the records requested;
  • Assist the custodian of records in preserving public records; and
  • Prepare guidelines that enable requestors to make informed requests.

Electronic Records | Under the new version of the law, RAOs must provide public records to a requestor in an electronic format unless the record is not available in an electronic format or the requestor does not have the ability to receive or access the records in a useable electronic format.

Additionally, as of January 1, 2017, agency RAOs will be required to provide on a searchable website electronic copies of commonly requested records, including: final opinions, annual reports, minutes of open meetings and agency budgets. Municipal RAOs will also be required to post commonly requested records on their municipal websites, to the extent feasible.

Response Time | Under the current law, a records custodian must respond to a request for records in writing within 10 calendar days.

Beginning January 1, 2017, a RAO must permit inspection or furnish a copy of a requested public record within 10 business days following receipt of the request. RAOs may petition the Supervisor of Records for an extension if they are unable to grant access to the requested public records in this time period.

Fees | The Supervisor of Records' Public Access Regulations allowing records custodians to charge 5 cents for black and white paper copies or computer printouts of public records for both single and double-sided sheets was codified and will remain effective with the new law.

Beginning January 1, 2017, if a response to a public records request requires more than 4 hours of employee time, an agency RAO may assess a fee of the hourly rate of the lowest paid employee with the skills necessary to search for, compile, segregate, redact or reproduce a requested record. However, the fee shall not exceed $25 an hour.

Beginning January 1, 2017, if a response to a public records request requires more than 2 hours of employee time, a municipal RAO may assess a fee of the hourly rate of the lowest paid employee with the skills necessary to search for, compile, segregate, redact or reproduce a requested record. However, the fee shall not exceed $25 an hour, unless approved by the Supervisor of Records. Municipalities with populations of 20,000 people or fewer will be permitted to charge for the first 2 hours of employee time.

Administrative Appeals | As of January 1, 2017, if an agency or municipality fails to comply with a requirement of the new law, the requestor may file an appeal with the Supervisor of Records who will then issue a determination on the public status of the records within 10 business days of receipt of the request for an appeal.

Attorney Fees | Under the new Public Records Law, if a requestor prevails in a court action against an agency or municipal RAO, the court may award the requestor attorney fees or costs. 

Complete Mass General Law | Chapter 121
An Act To Improve Public Records

Attorney General and State Ethics Web Resources

Attorney General
The Open Meeting Law Homepage
AG's Open Meeting Law Guide
Web-Based OML Training
State Ethics Commission
State Ethics Commission Homepage
Education and Training Resources
Disclosure Forms
Downloads
Conflict of Interest Guide (PDF)
Open Meeting Law Guide (PDF)
 

Any questions please call Peggy Barile Town Clerk at (781) 581-0018 or email me by clicking here.

Town Meeting Citizen Petition Article Form

The form available for download below is only intended to help a citizen insert an Article on the Warrant for Town Meeting.

IMPORTANT
Petitioners should consult with someone knowledgeable in municipal government, such as a lawyer, the Town Administrator or the Town Moderator, before drafting a proposed Article and gathering the signatures to insert an Article on the Warrant.

Petitioner will be listed as the sponsor of the Article on the Warrant and should be the first-named voter to sign this petition.

Selectmen will print the proposed Article in the Warrant verbatim; petitioner and citizens signing are advised to review the language carefully.

New Item Acrobat Documents For Download (PDF)
  Citizen Petition Form
   

Town of Nahant Charter and By-Laws (PDF)

Charter/By-Laws Articles New Item
Town Charter Articles 1-6
Town of Nahant By-Laws
General Government | May 2016 Articles 1-7
Police | Oct. 2013 Articles 8-12
Personnel Board Article 13
Wastewater/Drainage | Oct. 2013 Article 14
Zoning | Posted: June 21, 2016 Article 15
Definition Drawings | Feb. 2009 Article 15
Section 9
Table of Dimensional Requirements Article 15
Section 5.03
Subdivision Rules and Regulations Download Here

2013 Town Meeting Warrant #30 Approval

RE: Nahant Annual Town Meeting of April 27, 2013 - Case # 6731 | Warrant Article # 30 (General)

Dear Ms. Barile:
Article 30 - We approve the amendments to the Town's by-laws adopted under Article 30 at the April 27, 2013 Nahant Annual Town Meeting, except as noted below (See Disapproval # 1 of 1 on pages 3-4).

The amendments adopted under Article 30 add a new Article XIII, Non-Criminal Disposition of Violations, to the Town’s Police Regulations By-law. The new Article XIII is comprised of three sub-Articles, as follows: Article I, General Provisions; Article II, Noncriminal Disposition of Violations and Article III, Offenses Generally. (Download the letter below for full detail)

New Item Acrobat Documents For Download (PDF)
  2013 Warrant Article #30 Approval
  Download the full AG letter.
  2013 Election Minutes
  Town Election April 27, 2013
  Special State Primary April 30, 2013
  Special State Election June 25, 2013

Vital Records | Birth, Death and Marriage Records

Certified copies of birth, death, and marriage records may be obtained in person during regular business hours or by mail. The fee is $5 per certified copy. Payment may be made in cash or by check/money order, payable to the Town of Nahant.

Birth Certificates
Certified copies of birth certificates may be obtained from the Town Clerk’s Office. Birth certificates are on file for those whose parents were residents of Nahant at the time of the child’s birth or for those who were actually born in the Town of Nahant. When requesting a birth certificate, please include the name at birth and the date of birth and telephone number.

Vital Records | Birth Certificate Request Form

Death Certificates
Certified copies of death certificates may be obtained from the Town Clerk’s Office. Death certificates are on file for those were residents of Nahant at the time of the death or for those who actually passed away in the Town of Nahant. When requesting a death certificate, please include the name and the date of death and a telephone number.

Vital Records | Death Certificate Request Form

Marriage Certificates
Certified copies of marriage certificates may be obtained from the Town Clerk’s Office. The marriage will be recorded in the Town of Nahant only if the parties filed for the marriage intention (license) in the Town of Nahant.

Please note: If the marriage occurred in Nahant, but the intention (license) was filed in another town, the certificate would be on file in that town or city and not in the Town of Nahant.

Vital Records | Marriage Certificate Request Form

Marriage Intentions
Both parties must appear before the Town Clerk; they must be at least 18 years of age or obtain a court waiver from the Probate Court and they must present a valid state issued ID.

Please Note: There is a state imposed mandatory 3 day waiting period from the application date and the date the license is issued and can only be waived with a court order. Marriage licenses are valid for 60 days and can be used to marry in any Massachusetts city or town.

Fee is $15 Cash or Check not credit cards.

Please note the Clerk's Office hours are Monday through Friday 9AM until Noon.

New Item Acrobat Documents For Download (PDF)
  Birth Certificate Request Form
  Death Certificate Request Form
  Marriage Certificate Request Form
   
 

Business Certificate (D.B.A.)

If you are conducting business in Town under a name other than your own or the corporation's, you must obtain a "doing business as" D.B.A. certificate from the Town Clerk. The D.B.A. certificate is maintained in a public virtual and allows consumers to identify and locate the owner of the business.

There is a $20 filing fee in Nahant for a D.B.A. certificate. The certificate may be renewed in person or by mail. The certificate must be renewed every four years. In addition, a letter of clearance must be obtained from the Building Inspector prior to filing a D.B.A. with the Town Clerk. Both the D.B.A. Request and D.B.A. Change Forms are provided below.

New Item Acrobat Documents For Download (PDF)
  Business Documents
  D.B.A. Request*
  D.B.A. Change
  Other Licenses
   
* Please note, these forms are provided for informational purposes and must be filled out at the Clerk's office.

Dog License

Dog licenses are issued annually January through December 31st and must be renewed. Every year, all dog owners must obtain a license for their dog by January 31st. You may get a license at the Town Clerk's Office at the Town Hall.

To obtain a license, you must present a current rabies certificate. The fees for a dog license are outlined in the form below. To obtain a license by mail, send a copy of your dogs rabies certificate and a check for the appropriate amount made out to the Town of Nahant to the Town Clerk's Office. A Dog License Application is provided below.

Current Dog License Fees
Male $25
Neutered Male $20
Female $25
Spayed Female $20
(3) Dogs or More $30

For more dog and animal information please visit the Animal Control Officer's page under Departments on this website.

Please note the Clerk's Office hours are Monday through Friday 9AM until Noon.

New Item Acrobat Documents For Download (PDF)
  Dog License/Renewal (Updated 2013)
   

Town of Nahant Census Forms | 2017

The 2017 Annual Street List (Census) Form should be arriving in the mail to all Nahant residences in the next few days. It is important to fill these forms out and return them within 10 days of receiving them.

Please list all members of your household, include your pets in the spaces provided, dogs must be licensed if you did not receive a dog license application in with your Street Listing please download one on the Nahant Web  under the clerks page. Or you can pick one up in the Clerk’s office.

The Street List forms can be dropped off in the box provided in the Clerk’s office or mailed to: Office of the Clerk, 334 Nahant Road, Nahant, MA 01908.

Please understand that this information provided is important to the Town and to you. The information you provide allows the Clerk’s Office the ability to keep the Voter List current and accurate, and is needed for school population projections and full funding from the state and federal government. For you it can mean the proof of residency for school enrollment, beach stickers.

If a Family Member is currently serving in the Military or away at college, unless that individual has established residency elsewhere, DO NOT REMOVE THEM FROM YOUR RESIDENCE CONTINUE TO LIST THEM AS RESIDENTS IN THE HOME.

Should a member of your family no longer reside at your address and/or they are a registered voter they must put in writing a request to be removed with their signature.

Should you have any questions or concerns please do not hesitate to contact me.

Happy New Year

Margaret R. Barile (Peggy)
Town Clerk
mbarile@nahant.org
781-581-0018

Additional Details

Town Clerks are required by Massachusetts General Law to mail an Annual Street List (Census) form to all households in the town.

This information is important to the Town. As the Town uses this population information for many reasons. It allows the Clerk’s office to keep:

- For registered voter list accurate active vs. inactive.
- For School population projections
- To qualify for federal and state funding.

Nahant List of Residents
2016
The List of Residents book is now available at Town Hall in the Clerk's office. Cost is $5. This edition contains both Residents by Street Address and a complete list of Residents in alphabetical order.


List Current State Elected Officials | Updated January 2015
  Statewide Office Holders for the Commonwealth:
  Governor: CHARLIE BAKER
  Lieutenant Governor: KARYN POLITO
  Secretary: WILLIAM F. GALVIN
  Auditor: SUZANNE M. BUMP
  Treasurer: DEBORAH GOLDBERG
  Attorney General: MAURA HEALY
  U.S. Senator: ELIZABETH WARREN
  U.S. Senator: EDWARD MARKEY
  Current Elected Officials For Our District
  POSITION OFFICIAL OUR DISTRICT
  Congressional: SETH MOULTON SIXTH
  State Senate: THOMAS M. McGEE THIRD ESSEX & MIDDLESEX
  State Representative: BRENDAN CRIGHTON ELEVENTH ESSEX
  Governor's Council:   FIFTH
  District Attorney: JONATHAN BLODGETT EASTERN
 
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Last Website Update: January 26, 2017 2:43 PM  
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