Welcome to the Town Clerk's Office
Duties of the Town Clerk:
The Town Clerk is the Chief Election Official. The Clerk supervises voter registration, oversees polling places, election officers, and the general conduct of all elections. The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars. The Clerk's office conducts the annual town census and prepares the street list of residents.
The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk provides certified copies of vital records and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials. The Town Clerk administers the oath of office to all town officials, elected and appointed.
The Town Clerk certifies the residency of veterans’ who qualify for state bonuses, receives board and committee meeting postings, administers and records oaths of office to town officials; submits zoning by-law and town by-law changes to the Attorney General, and sends the Jury List to the Secretary of State. The Town Clerk is also responsible for overseeing the State mandated compliance of all employees, and board and committee members, to be sure they follow through annually with any required Conflict of Interest / State Ethics Laws documentation.
In addition, the Town Clerk issues marriage licenses, dog tag licenses, storage of flammables, business certificates, and raffle permits, and serves as the Chief Public Records Access Officer.
The Town Clerk is a Notary Public.
The Town Clerk is a Justice of the Peace and can be reached for by email for information and fees and availability email@example.com or www.nahant.org
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A Reminder... Please license your dog or dogs if you have not already done so. If you need more information, please check with Peggy Barile at (781) 581-0018 or email firstname.lastname@example.org
Town of Nahant Public Records Request
|Records Access Officer | Email
Nahant General Government
|334 Nahant Road Nahant MA 01908
|198 Nahant Road Nahant MA 01908
|67 Flash Road Nahant MA 01908
School Admin. Assistant
|290 Castle Road
Nahant MA 01908
Our Online Public Records Request Form
Make A Public Records Request Here
A Complete Guide To Public Records Request
An overview of the new provisions of Chapter 121
Records Access Officers
Agencies and municipalities are required to designate 1 or more Records Access Officer (RAO).
The contact information for the RAO must be posted conspicuously, including on the agency's or municipality's website, if available.
The RAO has a duty to:
- Coordinate the agency's or municipality's response to requests for access to public records;
- Assist individuals seeking public records in identifying the records requested;
- Assist the custodian of records in preserving public records; and
- Prepare guidelines that enable requestors to make informed requests.
Electronic Records | Under the new version of the law, RAOs must provide public records to a requestor in an electronic format unless the record is not available in an electronic format or the requestor does not have the ability to receive or access the records in a useable electronic format.
Additionally, as of January 1, 2017, agency RAOs will be required to provide on a searchable website electronic copies of commonly requested records, including: final opinions, annual reports, minutes of open meetings and agency budgets. Municipal RAOs will also be required to post commonly requested records on their municipal websites, to the extent feasible.
Response Time | Under the current law, a records custodian must respond to a request for records in writing within 10 calendar days.
Beginning January 1, 2017, a RAO must permit inspection or furnish a copy of a requested public record within 10 business days following receipt of the request. RAOs may petition the Supervisor of Records for an extension if they are unable to grant access to the requested public records in this time period.
Fees | The Supervisor of Records' Public Access Regulations allowing records custodians to charge 5 cents for black and white paper copies or computer printouts of public records for both single and double-sided sheets was codified and will remain effective with the new law.
Beginning January 1, 2017, if a response to a public records request requires more than 4 hours of employee time, an agency RAO may assess a fee of the hourly rate of the lowest paid employee with the skills necessary to search for, compile, segregate, redact or reproduce a requested record. However, the fee shall not exceed $25 an hour.
Beginning January 1, 2017, if a response to a public records request requires more than 2 hours of employee time, a municipal RAO may assess a fee of the hourly rate of the lowest paid employee with the skills necessary to search for, compile, segregate, redact or reproduce a requested record. However, the fee shall not exceed $25 an hour, unless approved by the Supervisor of Records. Municipalities with populations of 20,000 people or fewer will be permitted to charge for the first 2 hours of employee time.
Administrative Appeals | As of January 1, 2017, if an agency or municipality fails to comply with a requirement of the new law, the requestor may file an appeal with the Supervisor of Records who will then issue a determination on the public status of the records within 10 business days of receipt of the request for an appeal.
Attorney Fees | Under the new Public Records Law, if a requestor prevails in a court action against an agency or municipal RAO, the court may award the requestor attorney fees or costs.
Complete Mass General Law | Chapter 121
An Act To Improve Public Records
Open Meeting Law Information and Resources
Any questions please call Peggy Barile Town Clerk at (781) 581-0018 or email me by clicking here.
Town Meeting Citizen Petition Article Form
The form available for download below is only intended to help a citizen insert an Article on the Warrant for Town Meeting.
Petitioners should consult with someone knowledgeable in municipal government, such as a lawyer, the Town Administrator or the Town Moderator, before drafting a proposed Article and gathering the signatures to insert an Article on the Warrant.
Petitioner will be listed as the sponsor of the Article on the Warrant and should be the first-named voter to sign this petition.
Selectmen will print the proposed Article in the Warrant verbatim; petitioner and citizens signing are advised to review the language carefully.
Town of Nahant Charter and By-Laws (PDF)
2013 Town Meeting Warrant #30 Approval
RE: Nahant Annual Town Meeting of April 27, 2013 - Case # 6731 | Warrant Article # 30 (General)
Dear Ms. Barile:
Article 30 - We approve the amendments to the Town's by-laws adopted under Article 30 at the April 27, 2013 Nahant Annual Town Meeting, except as noted below (See Disapproval # 1 of 1 on pages 3-4).
The amendments adopted under Article 30 add a new Article XIII, Non-Criminal Disposition of Violations, to the Town’s Police Regulations By-law. The new Article XIII is comprised of three sub-Articles, as follows: Article I, General Provisions; Article II, Noncriminal Disposition of Violations and Article III, Offenses Generally. (Download the letter below for full detail)
Vital Records | Birth, Death and Marriage Records
Certified copies of birth, death, and marriage records may be obtained in person during regular business hours or by mail. The fee is $5 per certified copy. Payment may be made in cash or by check/money order, payable to the Town of Nahant.
Certified copies of birth certificates may be obtained from the Town Clerk’s Office. Birth certificates are on file for those whose parents were residents of Nahant at the time of the child’s birth or for those who were actually born in the Town of Nahant. When requesting a birth certificate, please include the name at birth and the date of birth and telephone number.
Vital Records | Birth Certificate Request Form
Certified copies of death certificates may be obtained from the Town Clerk’s Office. Death certificates are on file for those were residents of Nahant at the time of the death or for those who actually passed away in the Town of Nahant. When requesting a death certificate, please include the name and the date of death and a telephone number.
Vital Records | Death Certificate Request Form
Certified copies of marriage certificates may be obtained from the Town Clerk’s Office. The marriage will be recorded in the Town of Nahant only if the parties filed for the marriage intention (license) in the Town of Nahant.
Please note: If the marriage occurred in Nahant, but the intention (license) was filed in another town, the certificate would be on file in that town or city and not in the Town of Nahant.
Vital Records | Marriage Certificate Request Form
Both parties must appear before the Town Clerk; they must be at least 18 years of age or obtain a court waiver from the Probate Court and they must present a valid state issued ID.
Please Note: There is a state imposed mandatory 3 day waiting period from the application date and the date the license is issued and can only be waived with a court order. Marriage licenses are valid for 60 days and can be used to marry in any Massachusetts city or town.
Fee is $15 Cash or Check not credit cards.
Please note the Clerk's Office hours are:
Monday - Thursday
8 AM to 4 PM
8 AM to 12:30 PM
REAL ID Information and Resources
REAL ID is a Federal Security Standard for IDs that was created in 2005 as a result of increased federal security measures after the September 11, 2001 terrorist attacks.
REAL ID has been available since March 26, 2018; however, you will not need a REAL ID until October of 2020. If you have an active passport and don’t mind carrying it, you will never need a REAL ID.
After October of 2020, you will need either a passport or REAL ID when you fly in the U.S. or enter certain federal buildings.
Many Massachusetts residents may not need a REAL ID. To find out if REAL ID is right for you, answer a few questions here.
Watch this video for more detailed information on REAL ID and Standard credentials and what you need to get one.
Remember, you don’t need a REAL ID until October of 2020!
VISIT THE MASS REAL ID WEBSITE
Business Certificate (D.B.A.)
If you are conducting business in Town under a name other than your own or the corporation's, you must obtain a "doing business as" D.B.A. certificate from the Town Clerk. The D.B.A. certificate is maintained in a public virtual and allows consumers to identify and locate the owner of the business.
There is a $20 filing fee in Nahant for a D.B.A. certificate. The certificate may be renewed in person or by mail. The certificate must be renewed every four years. In addition, a letter of clearance must be obtained from the Building Inspector prior to filing a D.B.A. with the Town Clerk. Both the D.B.A. Request and D.B.A. Change Forms are provided below.
||Acrobat Documents For Download (PDF)
|* Please note, these forms are provided for informational purposes and must be filled out at the Clerk's office.
Welcome To Our Dog and Saltwater Fish License Page
Dog licenses are issued annually January through December 31st and must be renewed. Every year, all dog owners must obtain a license for their dog by January 31st. You may get a license at the Town Clerk's Office at the Town Hall.
To obtain a license, you must present a current rabies certificate. The fees for a dog license are outlined in the form below. To obtain a license by mail, send a copy of your dogs rabies certificate and a check for the appropriate amount made out to the Town of Nahant to the Town Clerk's Office. A Dog License Application is provided below.
|Current Dog License Fees
|(3) Dogs or More
For more dog and animal information please visit the Animal Control Officer's page under Departments on this website.
Recreational Saltwater Fish Permits
Who needs the MA Recreational Saltwater Fishing Permit?
In order to fish recreationally for finfish in Massachusetts marine waters, including up to the first upstream bridge in rivers and streams that flow to the ocean ( click here for exceptions to the rule ), saltwater fishermen must have:
- A MA Recreational Saltwater Fishing permit, or
- A recreational saltwater fishing permit from a state that has a reciprocity agreement with Massachusetts. As of February 17, 2011, Massachusetts has reciprocity agreements with:
- New Hampshire: MA to NH NH to MA
- Rhode Island: MA to RI RI to MA
- Connecticut: MA to CT CT to MA
Who does not need a permit?
No permit is required for:
Fishermen who are under 16 years of age
Fishermen fishing on permitted for-hire vessels
Fishermen who regardless of their age, otherwise meet the definition of a disabled person.
Town of Nahant Census Form | Update: May 2018
The Annual Street List (Census) Form should be arriving in the mail to all Nahant residences in the next few days. It is important to fill these forms out and return them within 10 days of receiving them.
Please list all members of your household, include your pets in the spaces provided, dogs must be licensed if you did not receive a dog license application in with your Street Listing please download one on the Nahant Web under the clerks page. Or you can pick one up in the Clerk’s office.
The Street List forms can be dropped off in the box provided in the Clerk’s office or mailed to: Office of the Clerk, 334 Nahant Road, Nahant, MA 01908.
Please understand that this information provided is important to the Town and to you. The information you provide allows the Clerk’s Office the ability to keep the Voter List current and accurate, and is needed for school population projections and full funding from the state and federal government. For you it can mean the proof of residency for school enrollment, beach stickers.
If a Family Member is currently serving in the Military or away at college, unless that individual has established residency elsewhere, DO NOT REMOVE THEM FROM YOUR RESIDENCE CONTINUE TO LIST THEM AS RESIDENTS IN THE HOME.
Should a member of your family no longer reside at your address and/or they are a registered voter they must put in writing a request to be removed with their signature.
Should you have any questions or concerns please do not hesitate to contact me.
Happy New Year
Margaret R. Barile (Peggy)
Town Clerks are required by Massachusetts General Law to mail an Annual Street List (Census) form to all households in the town.
This information is important to the Town. As the Town uses this population information for many reasons. It allows the Clerk’s office to keep:
- For registered voter list accurate active vs. inactive.
- For School population projections
- To qualify for federal and state funding.
Nahant List of Residents
The List of Residents book is now available at Town Hall in the Clerk's office. Cost is $5. This edition contains both Residents by Street Address and a complete list of Residents in alphabetical order.
Notary Service Guidelines
Notary Services are available during the normal business hours and are not available in the fifteen (15) minutes prior to the time of closing.
Notary Service is provided on a first-come, first service basis
A valid, government-issued photo identification is required of any customer seeking Notary Service
The document(s) CANNOT already have been signed nor dated
All signers must be present at the time of notarizing
The Notary is stating they have witnessed the document being signed
The document must contain the appropriate Notarial Statement or Clause, or one will be stamped on the document by the Notary
Documents in any language other than English will not be notarized at this facility
Notary Service is not available for deeds, mortgages, wills, living wills, living trusts, codicils or depositions.
Certain public documents cannot be copied and notarized. Examples of these are birth, marriage and death certificates
Massachusetts law requires that a Notary and the person seeking notarization be able to communicate directly with each other
In accordance with Massachusetts Notarial Law, Notaries will not provide service if the customer, document or circumstances of the request for Notary Service raise any issue of authenticity, ambiguity, doubt or uncertainty. In this event, the Notary may, at his/her sole discretion, decline to provide Notary Service